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TAX DEPARTMENT NEWS
Robert Hayner, CPP
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3rd Quarter Tax Filings are quickly
approaching and it is imperative to ensure your payroll wages and taxes
are in balance. After the last payroll has completed, please
take time to review your payroll reports and confirm they are in
balance. Please contact customer support if there are any
concerns, so EEMAX may have time to correct prior to the tax returns
being filed with the agencies.
The Tax
Department will begin to prepare the 3rd quarter tax
returns and put the tax package into your reports folder beginning
the week of October 17, 2011. Please review them immediately
and communicate any concerns to the tax department. Once all
issues have been addressed and/or corrected, EEMAX will file all
returns by the agencies' respective due date.
Also, EEMAX
will prepare a tax impound or tax refund based on the variance recap
report page 3 from the company tax package. The name of the
report is - - XXXXX_payreport_QTR3_2011.pdf
- - with your client id in place of the "X"'s.
Our accounting
department will process these transactions, impounding or refunding
funds, to settle by Monday, October 31st from your bank
account.
***NOTE: Please review your tax package
immediately. The last page of the package includes your tax
profile which entails EIN numbers, tax rates, and tax deposit frequencies
for all applicable agencies. Please review and advise of any inaccuracies immediately.
There are several factors that can cause variances including tax
rate corrections, change in providers, and other payroll
circumstances.***
As a reminder, please send all tax notices immediately
to EEMAX. They can be sent via fax (832) 204-8421 or by email
at Tax@employeemax.com. If you
have any questions, please do not hesitate to contact the tax dept. (571)
209-5340.
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New Federal Poster Requirement for Employers Effective
November 14, 2011
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The National
Labor Relations Board (NLRB) will require employers to notify employees
of their rights under the National Labor Relations Act by posting a
notice as of November 14, 2011. The 11-by-17-inch notice is
similar in content and design to a notice of NLRA rights that must
be posted by federal contractors under a Department of Labor rule.
Which employers are subject to the new posting
requirement?
Private-sector
employers whose workplaces fall under the National Labor Relations
Act, including both union and non-union workplaces, will be required
to post the employee rights notice where other workplace notices
are typically posted.
What information will be
included in the notice to employees?
The notice states that employees have the right:
To act together to improve wages and working
conditions;
To form, join and assist a union;
To bargain collectively with their employer; and
To choose not to participate in any of the preceding
activities.
The notice also
provides examples of unlawful employer and union conduct and
instructs employees how to contact the NLRB with questions or
complaints.
How can employers obtain the required notice to be
posted in the workplace?
The NLRB will provide copies of the notice on request
at no cost to employers beginning on or before Nov. 1, 2011. These
can be obtained by contacting an NLRB regional office.
Employers can also download the notice from the NLRB website (http://www.nlrb.gov/)
and print it out in color or black-and-white on one 11-by-17-inch paper
or two 8-by-11-inch papers taped together.
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ANNOUNCING OUR NEWEST OFFICE
Employer
Services Online is pleased to announce the opening of our
newest sales office location in Albuquerque, NM.
This office will
be doing business as PAYROLL NEW
MEXICO and will be operated by Joe Speroni, President.
Contact:
jsperoni@employeemax.com
505-221-6201
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News for employeeMAX
clients
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We strive to provide our clients with pertinent
information on our Company, the Payroll Industry, and other Human
Resource information.
In particular, in this issue, we discuss Pay-As-You-Go Workers
Compensation Insurance, 3rd Quarter Tax Dept. News, New Federal
Poster Requirements, and our ongoing feature article from
our benefits partner, The Business Benefits Group (BBG) Fairfax VA.
On behalf of
the entire EMPLOYEEMAX team, I thank you for your business and we
look forward to providing you with superior payroll and HR services
and exceeding your expectations.
Sincerely, Bob Curran,
President & CEO
Upcoming Classes
Report
Writer 10/13/2011 11
AM ET
11/10/2011 11 AM ET
HR
& Benefits Class
10/27/2011 11 AM ET
11/17/2011 11 AM ET
To register or for more information, please contact Bobbie Smith at Bobbie.Smith@EmployeeMax.com
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Workers Compensation Insurance - A Better Way
Business owners
realize workers' compensation insurance is necessary to run their
business and be in compliance with state laws. What many
business owners don't know is that there is a better product than
traditional workers' comp - - It's a workers' comp policy where
there is $0 premium down payment and payments are paid on the
company's payroll interval for actual amount. Does this sound
like an improvement? It is.
TRADITIONAL WORKERS COMP IN BRIEF
Traditional workers'
comp policies are underwritten based on an estimate of payroll for
the policy year with an insurance audit at year end to "true
up" the total premium due. These policies also require a
down payment as much as 50%. Traditional workers' comp is a very
inefficient and costly way to purchase this coverage.
A BETTER WAY: PAY-AS-YOU-GO WORKERS COMP INSURANCE
Now there is a
solution to the inefficiency and cost of traditional workers'
compensation, pay-as-you-go. There are a number of
descriptions for this produce including pay-as-you-go workers' comp
and pay-by-pay. Through AP Intego
Insurance Services product SmartComp sm , payroll customers
can take advantage of the important elements the product brings to
business owners.
The SmartComp sm policy is written by A.M. Best rated "A" insurance carriers such as The Hartford,
Travelers, Guard, Employers, and AmTrust.
SOFT COST SAVINGS
One element of
workers' comp that is typically overlooked is the cost of the
year-end audit. Your company must invest several labor hours
working with the insurance companies to sort out what premium you
owe them or they owe you at year-end. The pay-as-you-go
workers' comp policies minimize the audit both financially and from
a resource standpoint.
THE FINAL POINT
The question
now is "does it cost more for a pay-as-you-go workers' comp
policy?" The answer is absolutely not.
This product is not a different coverage or a product offered by a
sub-standard insurance company, it is merely a better way to pay
the premium to established insurance companies with very
competitive rates.
WANT TO KNOW MORE?
Please call Bob Curran at ESO at 1-888-376-7291 or
email Bob.Curran@employeemax.com
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Expanded Preventive Services for Women Under the
Affordable Care Act
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Business Benefits Group
The US Dept.
of Health and Human Services (HHS) has adopted additional Guidelines for Women's
Preventive Services requiring new health insurance
plans to cover women's preventive services such as well-woman
visits, breastfeeding support, domestic violence screening, and
contraception without charging a co-payment, co-insurance or a
deductible starting in August 2012. The guidelines were recommended
by the independent Institute of Medicine (IOM).
Coverage of Recommended Preventive Services Under the
Affordable Care Act
Last summer, HHS released new rules requiring all new private
health plans to cover several evidence-based preventive services
like mammograms, colonoscopies, blood pressure checks, and
childhood immunizations without charging a copayment, deductible or
coinsurance.
New Guidelines Expand Required
Preventive Services for Women
As a result of the new guidelines, additional women's
preventive services that must be covered without cost sharing
requirements include:
Well woman visits; Screening for gestational diabetes;
HPV testing for women 30 years and older; Sexually-transmitted
infection counseling; Human immunodeficiency virus (HIV)
screening and counseling; FDA-approved contraception methods
and contraceptive counseling; Breastfeeding support, supplies,
and counseling; and Domestic violence screening and counseling.
New health plans will need to include these services
without cost sharing for insurance policies with plan years
beginning on or after August 1, 2012.
Additional Information
For more on the requirements for coverage of recommended
preventive services under the Affordable Care Act, please visit the
HR360 Health Care Reform section.
BBG, offering a full line of services from integrated
HRIS to full business insurance products, is a proud Payroll
Partner with Employer Services Online. For further
information, please contact Anthony Stefanakis 703.385.7200 ext 101 or toll free at 877-785-7200 ext 101. You can also email Anthony at Anthony@bbgbroker.com.
Feel free to visit BBG's websites at www.bbgbroker.com
and www.bbghr.com.
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We Appreciate Your Referrals
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Employer Services
Online would like to thank you for being a valued customer.
We appreciate your business and enjoy servicing your payroll and HR
needs. In addition to building relationships throughout our
business communities, referrals are the heart of
ESO. The biggest compliment we can receive is
having our existing clients refer us to others, so if you have
enjoyed the EmployeeMAX experience and
savings, we would appreciate you telling others! Thank you
again for your continued commitment to Employer Services Online.
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